Solutions

Microsoft Dynamics AX-based Solution for Restaurant Operations

The solution covers the management of the following process groups:

• Restaurant Operations
• Back Office        
• HR

The Restaurant Operations process group includes:

Managing restaurants as points of sale:

• extended attributes of operating units
• additional attributes in all ledgers
• assigning authority to restaurant and organization managers
• access to restaurants according to the hierarchy of authority

Restaurant staff working hours management

• Managerial timesheet
• Tools for integration with entry&exit logging system

Restaurant performance indicators and employee KPIs

• Performance indicator directories
• Employee and unit metrics tools
• Automatic calculation and manual entry of parameter values

Energy resource accounting

• Metering device directory
• Logging meter readings
• History of metering device replacement
• Readings input control

Finished product management

• Specification and contents maintenance
• Managing modifiers that can change standard specification configurations
• Accounting for modifiers in the production and consumption of meals
• Integration with cash register system to record sales and ingredient write-offs

Auto-Order

• Calculating statistics for auto-order and forming demand forecast based on it
• Keeping track of delivery schedules, etc.
• Calculations via master planning tools, taking into account statistics, schedules, and inventory logs of planned orders

Product and ingredient inventory management

• Interface for easily writing off products and ingredients
• Stock discrepancy management

Cash flow management

• Cash transactions for cash revenue and collection
• Keeping track of loyalty program points
• Accounting for banks' collection fees
• Banking transactions
• Payment requests
• Automating regular payments: for rent, etc.
• Automating payments to commodity suppliers
• Cash flow budget

Other tasks of the restaurant business

• EDI integration
• Keeping track of promoters' work
• Accounting for leased property
• Automating transfers between restaurants, including those under different legal entities
• Accounting for royalties
• Managerial reports

The HR process group includes:

• Managerial staffing table
• Tracking the personnel of outsourcing companies
• Work schedules of restaurant employees
• Managerial timesheet for hours worked in a restaurant
• Tracking employee registrations through the CheckIn-CheckOut system
• Calculating managerial payroll of full-time and outsourced employees
• Forming the accounting timesheet based on the managerial timesheet
• Handling training and certification in a restaurant
• Keeping track of the restaurant's performance indicators and calculating motivational bonuses for restaurant employees
• Enhanced functionality for headhunting and recruiting employees

The Back Office process group includes:

• Optimizing key operations for running a large restaurant chain
• Accounting instruments
• Employee travel management
• Fixed asset accounting
• Banking
• Settlements with counterparties
• Settlements with accountable persons
• Stock management
• General ledger
• Income tax

Detailed description of the solution "Microsoft Dynamics AX-based Solution for Restaurant Operations" is available upon request.

Business Trip Accounting based on Microsoft Dynamics AX

Goals and Objectives:

• Managing the company's business travel expenses with regard to key areas of analysis.
• Optimizing and monitoring the deadlines for business trip reporting and submission of supporting documents.
• Storing supporting documents directly in the system in the initial request or report with the option of remote access to them. Printing the regulated documents for business trips.
• Increasing transparency of business travel approval process and optimizing it.
• A tool for centralized handling and viewing of all information required to process accompanying documents for business trips: tickets, accommodations, transfers, etc.
• Improving the monitoring of payments for travel expenses by automating the process of creating requests for payment for authorized travel expenses and overspending.
• Increasing transparency and clarity of reasons for issuing ticket refunds, canceling reservations and business trips in general.
• Improving the manageability of the process and establishing more efficient interaction with departments and employees located remotely from the head office.
• Improving the quality of managerial decision-making by obtaining detailed information on the block in the necessary contexts.

Advantages and Impact:

• A versatile tool for accounting and managing business travel expenses for both small businesses and large distributed holding companies.
• The Business Trip Accounting solution covers all key stages of the process and automates all necessary tasks:
   
• Streamlined approval and processing of documents, allowing for timely payment of per diem allowances to company employees, ticketing and ticket refund notification to minimize fines.
• Centralized storage of travel documents, which allows employees to access tickets and reservations via the portal at any time.
• The company gains a consolidated information space with unified directories and the ability to oversee the work of users of each subdivision, even geographically remote ones, according to regulations.
• The solution allows you to automatically allocate travel expenses to the correct financial center in accordance with the settings, pay per diem according to the approved requests, and account for payments in the system in the necessary analytical contexts.

A detailed description of the solution "Business Travel Accounting based on Microsoft Dynamics AX" is available upon request

Multi-threaded Payroll Calculation

The solution includes:

• Timesheet calculation
• Multi-threaded calculation
• Procedure calculation
• Per employee
• Parallel-serial
• Using batch jobs
   
• Fund calculation
• Multi-threaded calculation
• Main ledger account book creation
• Grouping by number of records per book
• Ledger book registers
• Parallel posting of multiple ledgers
• Infolog analysis option
• Resumption of procedure
• Additions and updates to the register
• Usable for any ledger types
• Payroll closure
• Calculation monitoring
• Estimating completion time
• Analysis per 1 minute of work
• Analysis of older calculation
• Comparison with previous period

Detailed description of the solution " Multi-threaded payroll calculation" is available upon request.

Claims and Warranties in Distribution

The solution includes:

Customer Claim Logbook

• Classification of claims
• Links to shipping documents
• Auto adjustments and reversals
• Defining areas of responsibility
• Tracking discrepancies on returns
• Tracking expert assessments
• Link to logistics

Warranty Logbook

• Fault detection
• Acceptance for safekeeping
• Tracking repairs
• Link to logistics
• Receipt of other parties’ goods
• Relaying the claim to the supplier
• Automatic document modification

A detailed description of the "Claims and Warranties in Distribution" solution is available upon request.

Extended Reservation in Distribution

The solution includes:

Terms and withdrawal of reservations

• Reservation terms by groups of inventories
• Reservation terms in the inventory card
• Auto-cancelling a reservation
• Fulfillment of reserves by maturity
• Non-cancellable reservation

Reservation limits

• Limit on amount
• Per financial center or manager
• Check upon reservation

Reservation queues

• Adding to queue
• Report on queues
• Queue fulfillment
• System messages
• Queue priority
• Queue bypass

Reserve utilization

• Reservation history
• Reserve usage time

One-click reservation

• Physical reservation
• Reserving within order
• Reservation queue
• Procurement request

A detailed description of the "Extended Reservation" solution is available upon request.

The solution can generate timesheets for employees' working hours based on the entry and exit data from either the badge system or an external biometric identification system.